Part time annual leave calculation-HELP Post Reply

[Cazzie13]

Can anyone help with a part-time annual leave question please?
Me and my colleague both work 3 days a week.
Me mon-wed and her wed-fri. In 2017 we would both be entitled to 25 days plus 8 paid bank hols as a FT employee.
So 3/5 of the 25 plus th 8 BH days leaves us with 19.8 pro rata (rounded up to 20)
As I work on a Monday, more bank hols come off this allowance for me (for 2017 it’s 7) but for my colleague it’s only 1-good Friday.

So this would leave me with 13 days and my colleague with 19 days annual leave for the year.

Is this right? Does this not work out better in her favour as she’s being compensated almost for not working bank holidays while I have to take this out of my leave allowance?
And what about the bank holiday day I don’t work, don’t I get re-compensated for that?

This is all so complicated and my HR/work clearly don’t know what they are doing. In my last job, I remember some weighting then being applied for when your days fall on a bank holiday or not something about -0.2 and +0.6 but I can’t remember how that came into the picture.

Can anyone help enlighten me on this situation and how to work it out properly?

[2009Kat]

My work calculates it like this:
3/5 of holiday allowance of 25 days = 15 days
3/5 of bank hols of 8 days = 5 days (rounded up)

So, as I don’t work Mondays, I get the holiday allowance pro rata’d Ie increased by the number of Bank Hols which fall on my non- working days so I get the equivalent of 5 (so if 2 fall on a Friday I get 3 extra days holiday)

By contrast, colleagues who do work on a Monday have their holiday allowance decreased (eg if 6 bank hols fall on a Monday then holiday allowance decreased
As
That is 1 day over the pro rata number of days which is 5)

[Cazzie13]

Thank you. That’s really helpful. I’ll see if that calculation works out for us. Just want to know how it comes out fair, and that seems a better way!

[Cazzie13]

So the annual leave bit works out fine. Happy that pro-rata I get 15 days to take per year (so going on 2017 example)

7 bank holidays fell on days i work this year in comparison to 1 for my colleague, so I have to take 7 days from my 5 and then add 1? So that leaves me with -1

Whereas my colleague adds 7 to her 5 and then minus 1 leaving her with 11. So that doesn’t seem right again. What does my -1 and her 11 mean?

[TCEarlsfield]

Perhaps it is easier to think of in terms of days off rather than separating holiday and bank holidays? So you each get 20 days off a year. Of those you have taken 7 as bank holidays, and she has taken 1. So you have 13 days remaining and she has 19.
Next year you will have 15 days as Christmas Day and New Years Day move to Tuesday.

[atbattersea]

If you didn't want to take the Bank Holiday (Monday) out of your overall holiday allowance on a particular occasion you could ask your employer if you could work an alternative (additional) day on that week. That way you could save the allowance for a time that is more convenient for you.

Of course, the employer may say no.

The way of calculating leave and Bank Holidays pro rata is the only fair way of doing it - the alternative might mean that your colleague gets less paid leave than you do.

The origin of this issue is in an EU Directive that stipulates a minimum of four weeks annual paid holiday (I think from around 2003), where the UK minimum at the time was three weeks. Some experience of this showed that there was some discrimination against part-time workers (who did not work Mondays), and there was the possibility that employers could insist that employees take the Bank Holidays out of their total leave allowance (ie four weeks leave including Bank Holidays).

To even this out, around 2009, the UK stipulated that minimum leave was four weeks, plus eight Bank Holidays, which is to be applied pro rata where there is part-time working. This way everyone gets a fair share of the Bank Holidays, including those working part-time or shifts that include weekends. This means you get a minimum of 5.6 weeks paid leave, and that leave does not need to coincide with Bank Holidays (ie if you never work Mondays or Fridays you still get some leave allowance for the Bank Holidays).

The easiest way to work out your overall leave allowance is just to multiply the number of days you work each week by 5.6 (ie 5 x 5.6 = 28 days, 2 x 5.6 = 11.2 days). If you have additional holiday allowance over the statutory minimum then you will have to add that on as well, ie 25 days plus 8 bank holidays is 6.6 weeks, etc.

[Ex Clapham resident]

Mine is the same as 2009kat. You get the same overall time off as your colleague but she gets more flexibility when to use her bank hol allowance. That’s why I’ve never worked Mondays!!

This year is more extreme in terms of bank hols falling on a Tues vs Fri than other years though.

[tatabella]

Hi there
I'm in a similar position: I work Monday and Tuesday, 10 hours each day so I get 14, including bank holidays. My colleague works on Wednesday, Thursday and Friday and she gets 16 days, including one Good Friday in March, leaving her with 15 days holidays.
I should add that I've been employed for almost 6 years on the same place and I used to have bank holidays excluded from my holiday allowance. I feel like I'm losing out on personal holidays as bank holidays are now being deducted from it. Employer including bh now as I think they'll save money.
Do you think it's fair they amended my contract in such a way? I think not as I've been a long term employee and have more duties.
I'm supposed to sign this new contract though don't want to. Any advice? Thanks!

[tatabella]

What happens if you work part time i.e. Monday and Tuesday? You get 11.2 days of holiday allowance (btw, do you round that up to 12 or 11?), including 8 Bank holidays. Therefore you take 8 days out of your 11/12 day, leaving you with 4/3 days a year of holiday???
It sounds so wrong to me....
Anyone knows how this works? Thanks

[Ex Clapham resident]

If your annual leave entitlement for a full time person is 25 days you’d get 10 days annual leave (2/5 of 25) + 3 days Bank Hols (2/5 of 8). In my co you would then need to apply your 3 days Bank hol against all Bank hols falling on your working days of mon and tues. this year there were 7 so technically you’d have to use 4 days of your annual leave unless your company were lenient).

[tatabella]

I have an allowance of 14 days including bank holidays. My contract runs from September to August. I've already taken, forced choice really, 3 bank holidays I've Xmas holidays, leaving me with 11 days allowance from which employer will deduct all other bank holidays....also, employer wiĺl have own holiday allowance of 15 days, excluding bank holidays! On top of it, if they go over these 15 days they'll pay me at a reduced rate. Sounds like a joke? Unfortunately not.

[tatabella]

Hahaha thing is I can't be forgetful about filling holiday sheet! My boss does that!
I get that if you work part time Monday and Tuesday you get more holidays than someone who works Wednesday Thursday and Friday. There are fewer bank holidays falling on a Fridays than a Monday.
My point is that if you work Monday and Tuesday like I do and bh are part of your annual leave 11/10 days, you're left with 2/3 days holidays allowance per year!
Whereas my colleague who works Wednesday Thursday and Friday gets 16/17 days minus 1 Good Friday per year, leaving her with 15/16 days per year....surely this is not fair! Can't see it otherwise really!

[atbattersea]

...alternatively get a bit forgetful filling in your holiday sheet! Haha

Can I advise that you don't do that. It is fraud, so as well as being dismissed for gross misconduct you could also end-up with a criminal record.

[atbattersea]

My point is that if you work Monday and Tuesday like I do and bh are part of your annual leave 11/10 days, you're left with 2/3 days holidays allowance per year!
Whereas my colleague who works Wednesday Thursday and Friday gets 16/17 days minus 1 Good Friday per year, leaving her with 15/16 days per year....surely this is not fair! Can't see it otherwise really!

As above, ask your boss if you can work an alternative day during the week with the Monday bank holiday - that way you save the holiday for another time.

I can't see that it is so much of a problem for you, even if you were forced to take each and every Monday Bank Holiday that would still only be a maximum of seven out of your possible holiday allowance. This would leave you with 13 clear days, and with working three days per week that gives you more than four week's continuous holidays - to take as you please.

[tatabella]

That's a valid point though I can't work any other day during the week as someone else is working the week. I would do it if I could.
I wonder if could still take my allowance 10 days plus 5 days of bh as my other colleague. Also my boss is taking 15 days excluding bank holidays so everyone else apart from me is having more flexibility choice of when to go on holiday. As mentioned earlier on top of it all of my boss goes on holiday more than 15 days they'll pay me at a reduced rate.... That I don't find fair.
The filling holiday sheet thing mentioned by somebody else is I think a joke. Who wants to have a criminal record?!