Office & Projects Administrator (4-5 days a week) SW11 Post Reply

[FutureFoundations]

We're hiring in Clapham  
Future Foundations is an independent training organisation, inspiring young people to achieve their full potential.

Our Clapham Office, requires a super organised individual, with great initiative, a can do attitude, and a sense of humor.


JOB DESCRIPTION
 

OVERVIEW:
Job Title:        Office & Projects Administrator  
Start Date:     ASAP 
Term:              Full Time Position
Hours:           32 – 40hrs a week (over 4 or 5 days a week)
Salary:           £20,000, pro rata (based on 40hr week)  
Holiday:         33 days holiday, pro rata (includes bank holidays & based on 40hr week)   
Location:       Future Foundations, Devas Club, 2a Stormont Road, London SW11 5EN. 
Reporting to:  Michelle Horne, Head of Programmes,  and Olivia Fletcher Head of Office Projects & Community Manager

How to Apply:    Please ensure you apply via our website https://www.future-foundations.co.uk/join-our-team/

Application Deadline:   Wednesday 3rd July, 23:59pm.  Please feel free to apply before the deadline as we shall be running interviews on a rolling basis.

More information about the company & a pdf of the job spec:

Office & Projects Administrator - 2019.pdf

(556.04 KiB) Downloaded 35 times

SUMMARY OF ROLE: 

• In the role you will work closely with the CEO, the Head of Programmes, the Office Manager, other FF staff and our part time team of coaches in this very small and close knit team. 
  
• There will be a lot of involvement in the success of the company, and we may want you to attend some programmes throughout the year to ensure you are in touch with what we do and our values.
  
• This role is an essential part of Future Foundations growth as we expand our GSL brand abroad, and increase our NCS delivery.
  
• You will be asked to complete other ad hoc duties in the office as requested, especially during busy delivery periods
  
• You will help with creating or printing of resources, as well as helping with packing for programme delivery
  

MAIN RESPONSIBILITIES: 

Office management

• Ensuring the office is neat, tidy and clean
  
• Monitoring and reordering office stock, furniture & stationary as appropriate
  
• Working with Programme Managers and other staff to ensure appropriate levels of training programme stock
  
• Monitoring and reordering office consumables appropriate (e.g. Asda food orders coffee / snacks)
  
• Updating signs in the office
  
• Assisting or leading in the organization of staff events, such as Christmas parties.
  

 
Administrative support

• General Admin
  
• Admin support for the wider FF team & programmes
  
• Typing up feedback from programmes & creating final reports
  
• CEO’s timesheets
  
• Post: Collecting, scanning  and forwarding post as well as sending any items out to schools or programmes
  
• Admin relating to our database Podio, such as uploading and organising photos and files
  
• Ad hoc admin as directed
  

  
Operations support

• Assisting with packing for programmes under the direction of the Project Managers, and then unpacking post programme
  
• Organizing programme & training materials
  
• Printing and organising large volumes of training participant packs
  

 
SUPPORT RESPONSIBILITIES:

Programme Support

• Working with Programme Managers to perform office duties connected to training programme delivery or project management
  

 
 Social Media Support

• Supporting with the creation of social media content as required
  
• Supporting with the creation of bulletins that are sent to our network using Campaign Monitor
  
• Assisting in the creation of email campaigns
  

OTHER REQUIREMENTS:Other areas identified with this role include:

• Participate in various project work as when is required
  

PERSON SPECIFICATION
QUALIFICATIONS:

• Essential
  
  1. 5 GCSEs A*-C including English (Language) and Mathematics
     
• Desirable
  
  1. A Levels or equivalent in any discipline
     
  2. Degree in any discipline
     

 EXPERIENCE:

• Essential
  
  1. 1 years working experience in an office environment
     
• Desirable
  
  1. Working in a small office (under 20 people)
     
  2. Office management assistance
     
  3. Stock management assistance
     

 KNOWLEDGE:

• Essential
  
  1. IT Literacy / MS Office to a high level, specifically Outlook, Word, Excel and Powerpoint
     

 

• Desirable
  
  1. Adobe Creative Suite, specifically Photoshop and InDesign
     
  2. Wordpress
     
  3. Experience using business focused web-based platforms
     
     1. Future Foundations uses Podio for organising team communication, business processes, data and content in our project management workspaces
        

SKILLS & COMPETENCIES:

• Essential
  
  1. Excellent telephone manner
     
  2. Clear and professional communication both in person and written
     
  3. An organized, systematic, logical and methodical approach to work
     
  4. Strong written English
     
• Desirable
  
  1. Research skills e.g. venue finding
     
  2. Collating and presenting research (in document form)
     

 PERSONAL ATTRIBUTES:

• Essential
  
  1. Practical & organised
     
  2. Common Sense
     
  3. Initiative / Self-Starter
     
  4. Attention to detail
     
  5. Yes Attitude
     
  6. Passionate about doing their job and exceeding expectations of others
     
  7. Flexible and empathetic to the approach of others
     
  8. Sense of humor
     
  9. Commitment to Future Foundations’ mission, vision, and principles
     

HOW TO APPLY Please ensure you apply via our website https://www.future-foundations.co.uk/join-our-team/

please do contact us if you have any questions.
 info@future-foundations.co.uk or hr@future-foundations.co.uk

More information about the company & a pdf of the job spec: 

Office & Projects Administrator - 2019.pdf

(556.04 KiB) Downloaded 35 times